Exchange rate

When you bill in a currency other than your main currency, easySales converts the invoice at an exchange rate. This page shows how to check that rate and change it while the invoice is a draft.

Before you start

You need Invoice Add or Edit. The invoice must be a draft: once it is issued, its rate is fixed. An invoice in your main currency has no rate to set.

Steps

1. On a new invoice, or a draft you are editing, choose the Currency.
2. Read the line under the fields, for example Exchange rate 1 USD = 1.351200 SGD · MAS with the date of that rate. This is the automatic rate.
3. To use a different rate, select Change rate. The Exchange rate panel shows the Current rate and the Automatic rate.
4. Type the New rate, up to six decimal places, and select Apply.
5. To go back to the automatic rate later, open the panel again and select Use automatic rate.
6. Save the invoice.

What happens next

The invoice converts at the rate you chose, and the line now says the rate was set by hand and what the automatic rate would be. When you issue the invoice, its rate is fixed: the PDF, the customer’s receivables and statement all use it, and it does not change when rates move later.

Rules to know

• If the rate you type is more than 5% away from the automatic rate, easySales warns you. You can still apply it.
• A rate must be above zero, with at most six decimal places.
• If there is no automatic rate for the currency yet, the line says so; enter a rate by hand.
• When the customer pays in the foreign currency, record the amount that arrived in your main currency on the payment as well.

Related

• Currencies and rates
• Create an invoice
• Record a payment